Privacy Policy – airec

Airec is an AI-powered recruitment platform providing its recruitment softwares to receive candidate CVs and information and used by companies who may need to provide us with personally-identifiable information (“PII”), thereby becoming “Data Subjects”, in order for airec to commercially represent their interests in the market.

airec, its related entities, affiliates, and assigns (airec.io “us” or “we”) take the protection of your privacy very seriously. We are committed to respecting your privacy and protecting your PII, which is defined as any information that is capable of identifying you as an individual person as you submit information to our website (orally, in writing, or by electronic or digital means), use this Site and the airec Recruitment and Coaching Portal, and other related airec applications. To make sure your personal information is secure, we communicate data privacy and security guidelines to our employees and strictly enforce privacy safeguards within the company. The scope of our data privacy commitment is described in this Privacy Policy.

airec collects personally-identifiable information in various forms, including but not limited to oral, written, electronic and digital communications, in certain engagement letters, business agreement, and contracts, on certain areas of airec site when users register for or apply for jobs through our website, register for our newsletters and alerts, participate in our alumni activities, sign up for conferences and events, and participate in user posting areas (such as bulletin boards, discussion forums, and surveys).

The personally-identifiable information collected may consist of information that you provide, such as your name, mailing address, e-mail address, telephone number, technical skills, salary details, technical assessments or test which could be in the form of MCQs, coding solutions, problem solving solutions, audio and video recordings and background information necessary to be considered a candidate for an open position.

For recruiting purposes, the information collected may include other personally-identifiable information that you include on your resume, CV, biography, and other forms of information and communication that you submit as part of your application. In addition, airec collects certain information that you do not visibly enter, such as your IP address, browsing pattern on the Site, clickstream data, HTTP protocol elements, and the status of cookies placed on your computer by airec.

We may utilize the information we collect from and about you, including personal data, for the following purposes:

A data subject is defined as any person who airec has obtained (voluntarily, implied, or expressed) consent, legitimate interest, or contractual necessity to retain PII. This includes any data subject who uses the airec websites, applications, submits oral or written information, or provides information via electronic forms, email, or other forms of digital transfer. The data subject has the right to ask for their data to be deleted at any time.

airec will modify or delete, or provide the data subject with access to their PII so they can make modifications or deletions upon receipt of a Data Subject Access Request (DASR). In addition to modification or deletion, a DASR can be a request both for confirmation that their data is being processed and for access to their personal data (usually in the form of an electronic report).

Airec makes every commercially reasonable effort to protect PII including using appropriate technical and organizational measures and safeguards designed to help prevent unauthorized access, unlawful Processing, and unauthorized or accidental loss of your Personal Information.

This includes, for example, the encryption of your communication with us over the Site based on the Secure Socket Layer (SSL) protocol. However, in the event of a suspected material breach, airec will report any such breach of PII to all relevant data subjects impacted.

Cookies are small packets of information that are stored by your web browser. They are put on your web browser by the websites that you visit. These packets of information do not contain personal information about you but they do allow us to know if you visit the same website twice or if you visit related websites.

The laws in many jurisdictions require you to provide a form of consent before cookies are placed on your web browser unless the cookie is necessary for the website to work. With respect to the use of cookies, there is no agreed standard for how companies comply with these laws. We do the following:

• This site uses cookies where they are necessary for our services and by using this site you consent to the use of cookies.
• We respect your wishes, and you can inspect, delete, or block any cookies used by us by selecting the appropriate control in your web browser.
• We support technologies that have been developed and are being developed for the web browser that allows you to be more selective about the cookies that your web browser will accept.

To assist airec in enhancing the user and customer experience, we have developed a proprietary ATS web application. If you provide information through the web app, your personally-identifiable information will be held on cloud servers located to the nearest datacenter of your location, managed by airec.

Through ATS, candidates can apply for positions with airec (through airec app) or sign up on the airec Career Page where you can be notified of any potential job openings or other similar opportunities that might be of interest to you.

We frequently visit recruiting websites and social networks such as LinkedIn. Where users of those websites have made their personally-identifiable information publicly available, airec sometimes collects this information for the airec Candidate Program. If you do not want airec to retain your personally-identifiable information collected in this way, please opt-out of our Candidate Program when notified that your personally-identifiable information has been collected.

In connection with applications that we make available for mobile devices, we may use third-party services to track and analyze non-personally identifiable user activity in order to fix errors, monitor usage, and improve the performance of the applications. In particular, UrbanAirship tracks whether a user opened an application in response to a specific push notification.

Omniture tracks and reports on some of our mobile applications’ usage and browsing patterns, including information about the type of device used, articles accessed, and other events occurring within our apps. Crittercism tracks certain errors occurring within mobile applications. None of these third parties gather information in a manner intended to identify any particular user personally.

Our mobile applications may include integration with various social-networking sites, including Facebook, Google+, LinkedIn, and Twitter. If you enable and use these features within an application, the extent to which your activities and information are tracked is governed by the relevant user agreement you have in place with such a third party.

In addition to applying directly to specific job postings, Airec offers employers a candidate search and sourcing feature. If you have provided explicit consent (see “Long-Term Data Retention and Cross-Employer Matching” below), your profile may be included in anonymized search results shown to employers looking to fill other roles on the Airec platform.

By registering and subscribing to our Leadership Digest or for recurring airec newsletters or alerts, you agree to receive on occasion other correspondence from airec related to the subscribed newsletters and other news and information that you consented to receive during registration. This type of information is shared externally only in anonymous, aggregated form for generalized user analysis or to enable third-party agents to send e-mails to you on our behalf. You will be contacted by e-mail or otherwise only by airec or its agents.

We ask for your e-mail address at registration. We will send e-mails to this address to confirm your registration, to provide newsletters or alerts, and to contact you for any other reason. In addition, we may contact you regarding your account status. If you sign up to receive any of our newsletters, alerts, or surveys, you may on occasion receive other correspondence from airec. Your e-mail address will not be shared with any third party other than an agent who has agreed to send e-mails on our behalf.

The Site may also include a feature that enables airec to send links to its content through e-mail at our users’ request. The e-mail address(es) that you supply in connection with this service will be used only to send the requested content. They will not be stored or reused for any purpose.

airec shall not intentionally disclose or transfer (and shall take reasonable steps to prevent the unauthorized or accidental disclosure of) your personally-identifiable information to third parties (i.e., persons or entities that are not our affiliates) without your consent, whether for such third parties’ marketing purposes or otherwise, except as follows.

airec may provide access to your personally identifiable information (personal data, including video, audio, and transcript data) to third-party vendors engaged by airec for the purpose of job placement or job opportunity; provided that such vendors will first agree to maintain the strict confidentiality of such information and provide the same level of data security as provided by airec. These third parties operate under strict confidentiality commitments and you have the right to withdraw your consent at any time or edit or delete your personally identifiable information.

We may also be compelled to surrender personal user or customer information to legal authorities without express user consent if presented with a court subpoena or similar legal order, or as required or permitted by the laws, rules, and regulations of any applicable jurisdiction.

Also, in the event of a violation of the Terms of Use of or any other terms on this Site, including but not limited to a violation of any restrictions on the use of materials provided in or through this Site, we may disclose personal user information to affected parties and legal authorities in furtherance of potential or on-going legal proceedings.

airec reserves the right to sell or buy businesses or assets. In the event of a corporate sale, merger, reorganization, dissolution, or similar event, Personally Identifiable Data may be part of the transferred assets. You acknowledge that such transfers may occur and that any acquirer or successor of airec may continue to use your Personally Identifiable Data as set forth in this policy.

Surveys: If you participate in a survey, all of our research results are reported as totals or in other aggregated forms, and no information about you as an individual respondent is made public.

User forums: You should be aware that whenever you publicly disclose information online, that information could be collected and used by others. Airec is not responsible for any action or policies of any third parties who collect information that users publicly disclose in any such forums on the Site.

Link to third-party sites: We may provide links to third-party websites or information as a service to our users. If you use these links, you will leave this Site. Such links do not constitute or imply an endorsement, sponsorship, or recommendation by airec of the third party, the third party website, or the information contained therein, and airec shall not be responsible or liable for your use thereof. Such use shall be subject to the terms of use and privacy policies applicable to those sites.

How can I access, change, and/or delete information? You may access, correct, update, and/or delete any personally-identifiable information that you submit to the Site. You may also unsubscribe from mailing lists or any registrations on the Site. To do so, please either follow instructions on the page of the Site on which you have provided such information, subscribed, or registered or contact us at the address provided at the bottom of this Privacy Policy.

Security: airec has implemented generally accepted standards of technology and operational security in order to protect personally-identifiable information from loss, misuse, alteration, or destruction. Only authorized airec personnel and third-party vendors are provided access to personally-identifiable information, and these employees and vendors are required to treat this information as confidential. Despite these precautions, airec, however, cannot guarantee that unauthorized persons will not obtain access to your personally identifiable information.

Transborder hosting and transfer of information: The personally-identifiable information collected on the Site may be transferred to airec offices or personnel, or to third parties, located throughout the world, and the Site may be viewed and hosted by airec or its vendors anywhere in the world, including countries that may not have the same data protection laws than what is found in your country of residence. By using the Site and registering such information on it, you voluntarily consent to such transborder transfer and hosting of such information.

airec stores personally-identifiable information for various purposes as notified to you in this policy. For each of these different purposes, airec only retains the personally-identifiable information for so long as it is serving its notified purpose.

If you provide explicit consent, AIREC may retain your submitted CV, assessment data, video/audio interviews, and related recruitment information for up to 5 years after the last recorded activity. This extended retention enables AIREC and its clients to:

• Consider you for future job opportunities that align with your profile, including roles posted by other employers using the Airec platform, through our candidate search and sourcing feature described above.
• Conduct professional reference checks with former co-workers or employers, upon lawful and justified request.
• Analyze anonymized or aggregated data to improve recruitment services.

If you consent to this extended retention, you may occasionally receive emails from Airec about other relevant opportunities. You are never obligated to respond or apply, and your contact details are not shared with any employer unless you choose to engage with a specific opportunity.

You may withdraw this consent at any time by contacting hello@airec.io or visiting [company].airec.io where signed up, after which your long-term stored data will be securely deleted within 30 days, and your profile will no longer be used for candidate search, sourcing, or cross-employer matching.

This extended retention is entirely optional and is not a condition for using AIREC’s services.

Children: Airec understands the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children 18 years of age or younger, and airec will not intentionally or knowingly collect or maintain information about anyone under this age.

Consent; changes to the privacy policy: By using the Site, you consent to the collection, use, and storage of your information by us in the manner described in this Privacy Policy and elsewhere on the Site. We reserve the right to make changes to this Privacy Policy from time to time. We will alert you to any such changes by updating this Privacy Policy. This policy was last updated on September 8, 2026.

Consent and contacting our privacy department: By sharing your Candidate Information with us through this Site, you explicitly consent to the Processing of your Candidate Information, including any Sensitive Personal Information you might choose to disclose to us, as described above.

This includes, without limitation, the transfer of your Candidate Information, or parts thereof, to countries not providing an adequate level of protection of personal data. You acknowledge that you are under no obligation to provide your consent and that if you choose to do so nonetheless, you may revoke your declaration of consent at any time with future effect by using the contact details below.

If you have any questions about our Privacy Policy or if you require any assistance in navigating or reading the materials on this Site or any other airec Sites, please contact us in writing at:

If you’ve previously visited our Site, you may have viewed a different version of our privacy policies, terms, and conditions. As of the effective date above, this Policy supersedes and replaces prior versions. If you do not want this Policy to apply to PII that we previously may have collected about you, please email hello@airec.io and we will make commercially reasonable efforts to delete or otherwise remove your PII from our system(s). In your email, please provide us with your name and other identifying information and the type(s) of Personal Information that you would like us to remove.